The organisational structure considers three levels of focus: management, strategic and monitoring and operational.
Sea For Society (SFS) Project Coordinator is Nausicaá. The Coordinator shall be the intermediary between the Partners and the European Commission and shall perform all tasks assigned to it as described in the Grant Agreement and the Consortium Agreement.
In particular, the Coordinator shall be responsible for:
- monitoring compliance by the Partners with their obligations;
- keeping the address list of members and other contact persons updated and available;
- collecting, reviewing and submitting information on the progress of the Project and reports and other deliverables (including financial statements and related certifications) to the European Commission;
- preparing the meetings, proposing decisions and preparing the agenda of partner meetings, chairing the meetings, preparing the minutes of the meetings and monitoring the implementation of decisions taken at meetings;
- transmitting documents and information connected with the Project, including copies of Accession documents and changes of contact information to the Partners;
- administering the Community financial contribution and fulfilling the financial tasks;
- providing, upon request, the Partners with official copies or originals of documents which are in the sole possession of the Coordinator when such copies or originals are necessary for the Partners to present claims.
The Consortium will be composed of each member of the consortia and have rights as such a member regarding decision-making in the project. At the start up meeting terms of reference will be presented to the partnership for acceptance outlining how decision making processes will take place. Decisions will be taken by discussion and finding consensus, and not through majority rule.
Given the size of the SFS Consortium, a Steering Committeewill be operated in SFS. The Steering Committee will be made up of no more than eight members selected from the partnership including a representative from each WP Leader organisation. They will be responsible for planning the work schedule and delegating operational responsibilities. They will also be responsible for trouble shooting any operational issues that may arise. Where major issues are encountered they will bring it to the attention of the Consortium.
Given the size of the Consortium and the ambitions of the work plan, the Project Coordinator will assign a senior Project Manager (PM)on a full time basis to oversee the day to day implementation of the project. The PM will have experience in European projects and specifically multi-stakeholder dialogue processes. The PM will report to the overall coordinator.
Given the important role that Communication plays in the project, the SFS Project Coordinator will also recruit a Communication Officer (CO). The CO will be in charge of centrally coordinating communication activities and will be supported by a Communication Task Force (CTF) composed of Partners and External Experts to provide expert advice and direction for the Consultation and Mobilisation phases.
Strategic and Monitoring
An External Evaluatorwill be recruited to track the project progress and provide annual reports on performance and recommended adjustments. Success will be measured against quantitative and qualitative indicators. All evaluation reports will address the issue of sustainability and plans for the future. The evaluator will circulate interim and final reports to consortium members, and a redress procedure will be put in place.
Scientific Advisory Panel
A Scientific Advisory Panel will give strategic direction to the Steering Committee. It will be composed of experts from ocean, sea and land-based activities, and experienced EU project coordinators, recruited by the project coordinator. The WP 7 Leader will consult the project consortium in order to identify suitable candidates based on a list of pre-identified criteria, and a shortlist will be drawn up, with reserve choices where appropriate, and this list will be approved by the consortium. The WP leader will then contact the individuals identified, to find out their availability and confirm the Panel to the consortium. This board will provide foresight and help to align the project with up and coming European priorities. Two members of the Panel will be invited to every Consortium Meeting. The composition of the Scientific Advisory Panel can be found in the below table (click to enlarge):
Blue Society Expert Group
The Blue Society Expert Groupwill also play a role in strategic activities within the consortia as the guardians of knowledge in the project. They will feed into the other WP’s and report to the Steering Committee and the Consortium. The composition of the Blue Society Expert Group can be found in the below table (click to enlarge):
Communication Task Force
A Communication Task Force (CTF), with representatives of all stages of the project will be organised, and will act as advisors on the communication process and actions to the consortium in general and to the Communication Officer in particular. The composition of the Communication Task Force group can be found in the below table (click to enlarge):
Each Work Package has a WP Leader. The Leaders have been selected based on their expertise in the subject areas covered by the WP but also their proven track record in managing past EC projects. The WP Leaders will be members of the Steering Committee and report regularly to the Coordinator. The WP leaders will manage all the partners who have a role in implementing the WP. They will ensure that the project adheres to its timeline and deliverables.
Geographical Area Leader
In order to operate the Mobilisation and Mutual Learning Action Plan (MMLAP) at a regional/national level, SFS has constructed nine Geographical Areas (GA).
Each GA has an Area team consisting of an Area Leader to manage and coordinate the activities and supported by Area partners. The Area Leader is responsible for implementing the MMLAP through Consultation and Mobilisation activities defined in WP 1 to WP 4. The Area Leader will be supported by partners or associated partners involved in SFS to ensure each GA has the competence and profile to carry out the actions.